{"id":20844,"date":"2024-08-05T08:33:09","date_gmt":"2024-08-05T06:33:09","guid":{"rendered":"https:\/\/kadv.nl\/privacy-policy\/"},"modified":"2026-02-17T12:26:13","modified_gmt":"2026-02-17T11:26:13","slug":"privacy-policy","status":"publish","type":"page","link":"https:\/\/kadv.nl\/en\/privacy-policy\/","title":{"rendered":"Privacy Policy"},"content":{"rendered":"\t\t
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PRIVACY STATEMENT OF K\u00d6STER ADVOCATEN N.V.<\/strong><\/h2>\n

K\u00f6ster Advocaten N.V. (K\u00f6ster Advocaten) is a public limited company incorporated under the laws of the Netherlands, having its registered office in Haarlem and registered with the Amsterdam Chamber of Commerce under number 34321036.<\/p>\n

K\u00f6ster Advocaten is the data controller for the processing of your personal data within the meaning of the General Data Protection Regulation (GDPR). In this Privacy Statement, we inform you about the manner in which K\u00f6ster Advocaten processes your personal data.
This Privacy Statement applies, among other things, to the processing of personal data of contact persons of our clients, professional contacts and referrers, as well as to visitors to our website www.kadv.nl<\/a>.
From time to time, we may amend this Privacy Statement, for example if there are changes in the way we process your personal data or if such amendments are required by applicable laws and regulations. <\/p>\n

Contents of this Privacy Statement:<\/strong> <\/strong><\/h4>\n
    \n
  1. To whom does this Privacy Statement apply?<\/li>\n
  2. Which personal data do we process?<\/li>\n
  3. How have we obtained your personal data?<\/li>\n
  4. For which purposes do we process your personal data, and on what legal bases?<\/li>\n
  5. With whom do we share personal data, and for what purposes?<\/li>\n
  6. How long do we retain your personal data?<\/li>\n
  7. How do we safeguard your personal data?<\/li>\n
  8. Transfer of personal data to countries outside the EEA<\/li>\n
  9. Your rights<\/li>\n
  10. Third-party websites<\/li>\n
  11. Cookies<\/li>\n
  12. Amendments to this Privacy Statement<\/li>\n
  13. Our contact details<\/li>\n<\/ol>\n

     <\/strong><\/p>\n

      \n
    1. \n

      To whom does this Privacy Statement apply? <\/strong><\/h4>\n<\/li>\n<\/ol>\n

      This Privacy Statement applies to all individuals who visit our website, who contact us, or whose personal data are processed by K\u00f6ster Advocaten in the context of the provision of legal services. This includes: <\/p>\n

        \n
      • clients;<\/li>\n
      • contact persons of (prospective) clients;<\/li>\n
      • contact persons of (prospective) professional contacts and referrers;<\/li>\n
      • contact persons of (prospective) counterparties who are not clients;<\/li>\n
      • individuals involved in insolvency proceedings handled by our insolvency practitioners;<\/li>\n
      • individuals who attend events organised by K\u00f6ster Advocaten;<\/li>\n
      • individuals who visit the website www.kadv.nl;<\/li>\n
      • individuals who contact K\u00f6ster Advocaten. <\/strong><\/li>\n<\/ul>\n
          \n
        1. \n

          Which personal data do we process? <\/strong><\/h4>\n<\/li>\n<\/ol>\n

          Where applicable, K\u00f6ster Advocaten processes the following personal data relating to you:<\/p>\n

            \n
          • contact details such as your first name and surname, (business and\/or private) address, (business and\/or private) telephone number, (business and\/or private) email address, and details of the role or position you hold within a company or other entity;<\/li>\n
          • identification details such as your date and place of birth, nationality, gender, and other information contained in identification documents;<\/li>\n
          • financial and administrative data such as bank account numbers, VAT numbers and Chamber of Commerce registration numbers;<\/li>\n
          • data required to comply with statutory know-your-client requirements where applicable (also referred to as Know Your Customer or KYC data), such as information relating to qualification as an ultimate beneficial owner (UBO) or politically exposed person (PEP), and the results of sanctions and screening checks;<\/li>\n
          • data that provide insight into the use of our website, such as your IP address and browsing behaviour on our website;<\/li>\n
          • personal data available on public professional social media platforms such as LinkedIn, including names and contact details; <\/li>\n
          • personal data obtained from the Trade Register and the UBO Register of the Chamber of Commerce and from the Land Registry, such as Chamber of Commerce registration numbers and contact details; <\/li>\n
          • personal data available on public business websites, such as company websites; and<\/li>\n
          • personal data processed for the purpose of controlling access to our offices and safeguarding security.<\/li>\n<\/ul>\n
              \n
            1. \n

              How have we obtained your personal data?<\/strong><\/h4>\n<\/li>\n<\/ol>\n

              We may obtain the personal data we process about you in the following ways:<\/p>\n

                \n
              • you have provided them to us;<\/li>\n<\/ul>\n

                This concerns personal data that you have provided to us in the context of our services, during an introductory meeting or (marketing) activity, or when you have otherwise been in contact with us.<\/p>\n

                  \n
                • the personal data are obtained from other (public) sources;<\/li>\n<\/ul>\n

                  This concerns personal data obtained from public (business) websites and\/or social media platforms and public registers, such as those of the Chamber of Commerce, the Land Registry or the Insolvency Register, as well as personal data provided by a third party, for example a party with whom you (or your company) have entered into a contract or are involved in a dispute;<\/p>\n

                    \n
                  • through cookies as a result of your use of our website.<\/li>\n<\/ul>\n
                      \n
                    1. \n

                      For which purposes do we process your personal data and on what legal bases? <\/strong><\/h4>\n<\/li>\n<\/ol>\n

                      K\u00f6ster Advocaten processes your personal data for the following purposes and on the following legal bases:<\/p>\n

                      Consent<\/u><\/p>\n

                      Where necessary, we will request your consent to process your personal data. If we have asked for and obtained your consent, you have the right to withdraw that consent at any time. You may do so by contacting us. <\/p>\n

                      On the basis of this legal ground, we process your personal data for the following purposes:<\/p>\n

                        \n
                      • In the context of marketing activities, we never process special categories of personal data or personal data protected by legal professional privilege;<\/li>\n
                      • the compilation of user statistics.<\/li>\n<\/ul>\n

                        Necessary for the performance of the agreement<\/u><\/p>\n

                        If you instruct us to provide legal services, we will process personal data insofar as this is necessary for the performance of the agreement with you.<\/p>\n

                        On the basis of this legal ground, we process your personal data for the following purposes:<\/p>\n

                          \n
                        • the provision of legal services and the conduct of legal proceedings;<\/li>\n
                        • to invoice for services rendered and to collect outstanding fees;<\/li>\n
                        • to maintain contact with you; and<\/li>\n
                        • to conduct client satisfaction surveys.<\/li>\n<\/ul>\n

                          Compliance with legal obligations<\/u><\/p>\n

                          The Regulation on the Legal Profession (Verordening op de Advocatuur \u2013 Voda) and, in certain cases, the Dutch Anti-Money Laundering and Anti-Terrorist Financing Act (Wet ter voorkoming van witwassen en financieren van terrorisme \u2013 Wwft) require lawyers to record specific information about you. In addition, the Dutch General Tax Act (Algemene wet inzake rijksbelastingen \u2013 Awr) obliges us to process certain personal data. <\/p>\n

                          On the basis of this legal ground, we process your personal data for the following purposes:<\/p>\n

                            \n
                          • compliance with, for example, the Dutch Lawyers Act (Advocatenwet), the Regulation on the Legal Profession (Voda), the Anti-Money Laundering and Anti-Terrorist Financing Act (Wwft), the General Tax Act (Awr) and the General Data Protection Regulation (GDPR).<\/li>\n<\/ul>\n

                            Legitimate interests of K\u00f6ster Advocaten<\/u><\/p>\n

                            We may process your personal data where we have a legitimate interest and such processing does not result in a disproportionate infringement of your privacy. When relying on this legal basis, we carry out a balancing test for each processing activity and, where necessary, record this in our internal documentation. <\/p>\n

                            On the basis of this legal ground, we process your personal data for the following purposes:<\/p>\n

                              \n
                            • the recruitment and selection of new employees; and<\/li>\n
                            • the improvement and optimisation of our website through the use of cookies.<\/li>\n<\/ul>\n
                                \n
                              1. \n

                                With whom do we share personal data, and for what purposes? <\/strong><\/h4>\n<\/li>\n<\/ol>\n

                                We disclose your personal data to third parties only where this is required by law, necessary for the performance of our agreement with you, or required to protect our interests or the interests of third parties. For example, we may share your personal data with service providers (such as notaries, bailiffs and mediators) and other third parties (such as judicial authorities and arbitration institutes).
                                In addition, we make use of other third-party services, including digital services such as telecommunications services, internet services, applications for sharing or storing data (including servers), and applications that enable data to be searched, analysed, processed or translated, whether or not partially automated and\/or with the use of (intelligent) software. <\/p>\n

                                Any disclosure of personal data takes place in accordance with this Privacy Statement. Third parties to whom we provide your personal data are themselves responsible for complying with the applicable data protection legislation. <\/p>\n

                                In certain cases, third parties process your personal data on behalf of K\u00f6ster Advocaten, for example providers responsible for our ICT infrastructure. Such third parties act as data processors. We enter into an agreement to regulate this processing of personal data (a data processing agreement) with these parties. <\/p>\n

                                  \n
                                1. \n

                                  How long do we retain your personal data? <\/strong><\/h4>\n<\/li>\n<\/ol>\n

                                  We retain your personal data for as long as necessary for the purpose for which they were originally collected and\/or for as long as required to comply with our legal obligations. After this period, your personal data will be deleted. The following specific retention periods apply to certain categories of personal data: <\/p>\n

                                    \n
                                  • files handled by K\u00f6ster Advocaten are retained for a maximum period of 20 years after closure, in accordance with the recommendation of the Netherlands Bar Association;<\/li>\n
                                  • as a general rule, we retain financial and administrative data for no longer than seven (7) years after the file has been closed; and<\/li>\n
                                  • Application data are retained for a maximum of four weeks after completion of the recruitment process. If you give us permission to retain your data for a longer period, we will keep them for a maximum of one year in order to be able to contact you regarding future vacancies. You may withdraw this consent at any time. <\/li>\n<\/ul>\n
                                      \n
                                    1. \n

                                      How do we safeguard your personal data?<\/strong><\/h4>\n<\/li>\n<\/ol>\n

                                      K\u00f6ster Advocaten takes all appropriate technical and organisational measures necessary to protect the personal data for which it is responsible against accidental or unlawful destruction, alteration or unauthorised disclosure.<\/p>\n

                                      We apply internal policies and procedures (including IT security and data breach policies) to safeguard your personal data. Your personal data are accessible to our staff only where this is necessary. All of our employees are bound by confidentiality obligations, whether pursuant to professional rules or otherwise. <\/p>\n

                                      To safeguard your personal data, we have implemented, among other things, the following technical and organisational measures:<\/p>\n